How do I deal with month 12?

Download & Reconciliation (Central Payment Schools)

  • Month 12 remains open until the published deadline in April. Download data is available on a daily basis and automatic reconciliation should be run after each download.
  • Any queries or items remaining should be raised before your Easter break. (This should be possible if you download and reconcile regularly during March and certainly before the Easter holidays). This is to allow sufficient time for any queries to be looked at before the end of the financial year.
  • Any items that are left in suspense need to be looked at promptly so that those that are not recognised are investigated as a matter of urgency. As in all months a trial balance should be undertaken to ensure that FINEST agrees with FMS6. However almost all of the work can be done before the printout arrives.
  • Creditors and Debtors details do not get downloaded, as they are already recognised by journals, but do appear on printouts

Creation of creditors and debtors returns (Central Payment Schools)

  • It is most important that you do this in conjunction with the notes.
  • These are submitted using a computer program. It may be helpful to check your outstanding commitments, (using Reports | Accounts Payable | Purchase Order Reports | Purchase Orders) before creating the return. Allow sufficient time for outstanding suppliers’ invoices to arrive before starting this process.
  • Income received in advance can be taken from school records and submitted immediately as can most payments made in advance.
  • The processing of your returns for input to FINEST is undertaken against a very tight deadline so it will be helpful if returns could be sent promptly. Additional creditors may be sent as additional files.
  • If there are any queries we will use e-mail or fax to raise them; if possible please respond by the same means. We will amend the return if necessary for entries that might result in double counting. If you think a mistake has been made in “bringing them to account” then please phone your usual contact in Finance Services at County Hall.
  • Please send the information once only. Written confirmation is not required. Send only an e-mail. Do not fax or post copies of data sent by e- Mail.
  • IF ANY CHANGES ARE NECESSARY YOU MUST PUT THE DETAILS IN WRITING. (FAX OR E-MAIL WHERE POSSIBLE). AMENDMENTS WILL NOT BE MADE ON A VERBAL REQUEST ALONE.
  • Additional entries may be created using the program. The absolute deadline for these entries is shown on the ·timetable.

Download & Reconciliation (Local Payment Schools)

  • Download data is available on a daily basis and automatic reconciliation should be run after each download.
  • Any queries or items remaining should be raised before your Easter break. This is to allow sufficient time for any queries to be looked at before the end of the financial year.
  • Any items that are left in suspense need to be looked at promptly so that those that are not recognised are investigated as a matter of urgency.
  • Creditors and Debtors details do not get downloaded, as they are already recognised by journals, but do appear on printouts