transport and infrastructure

Information type Keep for Keep from Legislation or business reason
National bus pass applications medical evidence Retain for as long as the pass remains valid From date of receipt

Business decision

National bus pass application renewals 1 year From date of receipt

Business decision

National bus pass database records Retain for as long as the pass remains valid Date of issue

Business decision

Travel bookers 1 year Date of travel booking

Business decision

School transport – secondary applications Duration at secondary school Creation

Service decision

School transport – secondary refusals Two years Creation

Service decision

School transport payments Two years Creation

Service decision

School transport benefit evidence Two years Creation

Service decision

School transport appeals Duration at school plus two year Creation

Service decision

School transport correspondence Review annually Creation

Service decision

School transport – primary applications Duration at primary school Creation

Service decision

School transport – primary refusals Two years Creation

Service decision

School transport – post 16 applications Two years Creation

Service decision

School transport – post 16 refusals Two years Creation

Service decision

School transport – personalised learning applications Duration at establishment Creation

Service decision

School transport – correspondence with parents Review annually Creation

Service decision

Structure design Permanent Creation

Highways Standards

Structure construction Permanent Creation

Highways Standards

Engineering quality control Permanent Creation

British Standard 9001 Quality Control

Bridge inspections Permanent Creation

Highways Standards

Bridge design Permanent Creation

Highways Standards

Bridge construction Permanent Creation

Highways Standards

Community transport correspondence and minutes At least 7 years, longer where still relevant Creation

Best practice

Community transport – performance and finance 7 years Creation

Best Practice

Community transport grant funding Until expiry Creation

Local decision

Bus Service Fares As long as current Expiry

Local decision

National bus pass application forms 12 months Point of application

Best practice

Further guidance on additional information types coming soon.