procurement

Information typeKeep forKeep fromLegislation or business reason
Contract operation and monitoring – schedules of works6 yearsEnd of contractFinancial Regulations
Contract operation and monitoring – interim progress reports from contractors6 yearsEnd of contractFinancial Regulations
Tendering – unevaluated invalid tender submissions1 yearAfter contract awardPublic Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – notification of unsuccessful submissions1 yearEnd of contractPublic Services Contract Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – evaluation notification of successful submission6 yearsEnd of contractPublic Services Contract Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – signed contracts underseal6 yearsEnd of contractPublic Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – tender acceptance letters6 yearsEnd of contractPublic Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – contract award letters6 yearsEnd of contractFinancial Regulations
Tendering – interview panel notes and minutes1 yearEnd of contractFinancial Regulations
Supplier contact managementCurrent onlyCreationFinancial Regulations
Supplier not approved – process documentation from unsuccessful suppliers including supplier evaluation to a framework2 yearsFramework or contract endsFinancial Regulations
Supplier not approved – process documentation from unsuccessful suppliers to include preferred supplier letter2 yearsFramework or contract endsFinancial Regulations
Supplier not approved – process documentation to include ITT2 yearsFramework or contract endsFinancial Regulations
Supplier approval – process documentation from successful suppliers to include contract award letter or supplier evaluation to a framework6 yearsTermination of approvalFinancial Regulations
Supplier approval – process documentation from successful suppliers to include preferred supplier letter6 yearsTermination of approvalFinancial Regulations
Supplier approval – process documentation from successful suppliers to include ITT6 yearsTermination of approvalFinancial Regulations
Invitation to tender – evaluation criteria6 yearsAfter framework or contract end dateLimitation Act 1980
Invitations to tender – agreed specification6 yearsAfter framework or contract end dateLimitation Act 1980
Invitations to tender – draft specificationsUntil contract awardedCreationLimitation Act 1980
Invitations to tender – statements of interest from suppliers6 yearsEnd of contract or framework termLimitation Act 1980
Invitations to tender – end user scope of requirementsUntil contract agreedCreationLimitation Act 1980
End user scope of requirementsUntil contract agreedCreationLimitation Act 1980