human resources

Information typeKeep forKeep fromLegislation or business reason
Payroll – employeesSix yearsTermination of contractLocal decision
Welfare@work case files6 yearsTermination of contractLocal business need
Transfer of undertakings (TUPE)6 yearsTermination of contractLocal business need
Training – general6 yearsTermination of contractLocal business need
Supervision6 yearsTermination of contractLocal business need
Leave – special6 yearsTermination of contractLocal business need
Organisational restructures6 yearsTermination of contractLocal business need
Employment – professional guidance6 yearsTermination of contractLocal business need
Training – professional6 yearsTermination of contractLocal business need
Probation reports6 yearsTermination of contractLocal business need
Leave – parental6 yearsTermination of contractLocal business need
Incremental progression justification6 yearsTermination of contractLocal business need
Ill health outcome6 yearsTermination of contractLocal business need
Grievance6 yearsTermination of contractLocal business need
Volunteering agreements6 yearsTermination of contractLocal business need
Emergency time off for dependents6 yearsTermination of contractLocal business need
Disciplinary – non child protection6 yearsTermination of contractLocal business need
Disciplinary – child protection6 yearsTermination of contractLocal business need
Gifts and hospitality declaration6 yearsTermination of contractLocal business need
Conflict of interest declaration6 yearsTermination of contractLocal business need
Leave – compassionate6 yearsTermination of contractLocal business need
Placement referrals6 yearsTermination of contractLocal business need
Career breaks6 yearsTermination of contractLocal business need
Capability outcomes6 yearsTermination of contractLocal business need
Appraisals6 yearsTermination of contractLocal business need
Leave – adoption6 yearsTermination of contractLocal business need
Employment funding agreement6 yearsTermination of contractLocal business need
Absence review confirmation6 yearsTermination of contractLocal business need
Leave – unpaid6 yearsTermination of contractLocal business need
Starters – PRISM 16 yearsTermination of contractLimitation Act 1980
Job descriptions – person specification6 yearsTermination of contractLimitation Act 1980
Job descriptions6 yearsTermination of contractLimitation Act 1980
Job applications – successful candidates6 yearsTermination of contractLimitation Act 1980
Job application tests – successful candidates6 yearsTermination of contractLocal business need
Teaching qualifications6 yearsTermination of contractLocal business need
Starters – statement of particulars6 yearsTermination of contractLocal business need
Starters – signed copies of travel and subsistence declarations6 yearsFrom termination of contractLocal business need
Starters – signed copies of valid vehicle insurance declarations6 yearsTermination of contractLocal business need
Starters – removal and disturbance allowances6 yearsFrom termination of contractLocal business need
Starters – references6 yearsFrom termination of contractLocal business need
Starters – qualification certificates6 yearsTermination of contractLocal business need – evidence for approved mental health, social workers, occupational therapists, drivers and first aiders
Starters – PO7 disclosure6 yearsTermination of contractLocal business need
Starters – offer letter6 yearsFrom termination of contractLocal business need
Starters – notification of appointment form6 yearsFrom termination of appointmentLocal business need
Starters – notifications of appointment6 yearsTermination of contractLocal business need
Job advertisements6 yearsTermination of contractLocal business need
Job interview scores – successful candidates6 yearsTermination of contractLocal business need
Induction6 yearsTermination of contractLocal business need
Eligibility to work6 yearsTermination of contractLocal business need
Confidentiality agreements6 yearsTermination of contractLocal business need
Disclosure and barring clearance6 yearsTermination of contractLocal business need
Starters – allowance agreement6 yearsTermination of contractLocal business need
Job applications – unsuccessful candidates12 monthsCreationLocal business need
Recruitment short-listing – unsuccessful candidates12 monthsCreationLocal business need
Recruitment – rejected appointment offers12 monthsCreationLocal business need
Job interview scores – unsuccessful candidates12 monthsCreationLocal business need
Equal opportunities12 monthsCreationLocal business need
Job interviews – candidate feedback12 monthsCreationLocal business need
Job applications – unsuccessful candidates12 monthsCreationLocal business need

Further guidance on additional information types coming soon.