human resources

Information type Keep for Keep from Legislation or business reason
Employment – professional guidance (where case relates to children/vulnerable adults) 10 years / retirement age of employee (whichever is longer) Creation

The Children’s Homes National Minimum Standards (published 2011)

Payroll – employees Six years Termination of contract

Local decision

Welfare@work case files 6 years Termination of contract

Local business need

Transfer of undertakings (TUPE) 6 years Termination of contract

Local business need

Training – general 6 years Termination of contract

Local business need

Supervision 6 years Termination of contract

Local business need

Leave – special 6 years Termination of contract

Local business need

Organisational restructures 6 years Termination of contract

Local business need

Employment – professional guidance (not related to children/vulnerable adults) 6 years Termination of contract

Local business need

Training – professional 6 years Termination of contract

Local business need

Probation reports 6 years Termination of contract

Local business need

Leave – parental 6 years Termination of contract

Local business need

Incremental progression justification 6 years Termination of contract

Local business need

Ill health outcome 6 years Termination of contract

Local business need

Grievance 6 years Termination of contract

Local business need

Volunteering agreements 6 years Termination of contract

Local business need

Emergency time off for dependents 6 years Termination of contract

Local business need

Disciplinary – non child protection/safeguarding 6 years Termination of contract

Local business need

Disciplinary – child protection/safeguarding Indefinitely Termination of contract

Independent Inquiry into Child Sexual Abuse

Gifts and hospitality declaration 6 years Termination of contract

Local business need

Conflict of interest declaration 6 years Termination of contract

Local business need

Leave – compassionate 6 years Termination of contract

Local business need

Placement referrals 6 years Termination of contract

Local business need

Career breaks 6 years Termination of contract

Local business need

Capability outcomes 6 years Termination of contract

Local business need

Appraisals 6 years Termination of contract

Local business need

Leave – adoption 6 years Termination of contract

Local business need

Employment funding agreement 6 years Termination of contract

Local business need

Absence review confirmation 6 years Termination of contract

Local business need

Leave – unpaid 6 years Termination of contract

Local business need

Starters – PRISM 1 6 years Termination of contract

Limitation Act 1980

Job descriptions – person specification 6 years Termination of contract

Limitation Act 1980

Job descriptions 6 years Termination of contract

Limitation Act 1980

Job applications – successful candidates 6 years Termination of contract

Limitation Act 1980

Job application tests – successful candidates 6 years Termination of contract

Local business need

Teaching qualifications 6 years Termination of contract

Local business need

Starters – statement of particulars 6 years Termination of contract

Local business need

Starters – signed copies of travel and subsistence declarations 6 years From termination of contract

Local business need

Starters – signed copies of valid vehicle insurance declarations 6 years Termination of contract

Local business need

Starters – removal and disturbance allowances 6 years From termination of contract

Local business need

Starters – references 6 years From termination of contract

Local business need

Starters – qualification certificates 6 years Termination of contract

Local business need – evidence for approved mental health, social workers, occupational therapists, drivers and first aiders

Starters – PO7 disclosure 6 years Termination of contract

Local business need

Starters – offer letter 6 years From termination of contract

Local business need

Starters – notification of appointment form 6 years From termination of appointment

Local business need

Starters – notifications of appointment 6 years Termination of contract

Local business need

Job advertisements 6 years Termination of contract

Local business need

Job interview scores – successful candidates 6 years Termination of contract

Local business need

Induction 6 years Termination of contract

Local business need

Eligibility to work 6 years Termination of contract

Local business need

Confidentiality agreements 6 years Termination of contract

Local business need

Disclosure and barring clearance 6 years Termination of contract

Local business need

Starters – allowance agreement 6 years Termination of contract

Local business need

Job applications – unsuccessful candidates 12 months Creation

Local business need

Recruitment short-listing – unsuccessful candidates 12 months Creation

Local business need

Recruitment – rejected appointment offers 12 months Creation

Local business need

Job interview scores – unsuccessful candidates 12 months Creation

Local business need

Equal opportunities 12 months Creation

Local business need

Job interviews – candidate feedback 12 months Creation

Local business need

Job applications – unsuccessful candidates 12 months Creation

Local business need

Further guidance on additional information types coming soon.