health and safety

Information typeKeep forKeep fromLegislation or business reason
Risk assessment3 yearsCreationThe Management of Health and Safety at Work Regulations (1992)
Radon monitoring50 yearsCreationThe Ionising Radiations Regulations  (1999)
Radiation monitoring40 years in cases of exposure and all other cases a minimum of 5 yearsCreationThe Control of Substances Hazardous to Health Regulation 2002 (amendment to the 1998 Act)
Noise pollution – individual exposure40 years when personal exposure of identifiable employees and minimum 5 years in other casesCurrentThe Control of Noise at Work Regulations 2005
Medical assessments – radiationRetain records 40 years after date closedClose records on completion of assessmentThe Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act)
Medical assessments – asbestosRetain records 40 years after date closedClose records on completion of assessmentThe Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act)
Major incident reporting3 yearsCurrentReporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)
Lift maintenance inspectionGoods - 12 month (until superseded) People - 6 months (until superceded)CreationLifting Operations Lifting Equipment Regulations
Legionella – all checks5 yearsCreationHealth and Safety at Work Act
Health and safety compliance5 yearsTerminationHealth and Safety at Work Act
Health and safety policies and guidanceSuperceded plus 6 years from the last amendmentCurrentHealth and Safety at Work Act
Health and Safety Panel – minutes and action plans3 yearsCreationHealth and Safety at Work Act
Hazardous substance exposure assessments40 yearsCreationThe Control of Substances Hazardous to Health Regulation 2002
Hazardous substances monitoring and control5 yearsCreationThe Control of Substances Hazardous to Health Regulation 2002
Fire risk assessmentsKeep current annual updateCreationThe Regulatory Reform (Fire Safety) Order 2005
Compliance statutary inspectionUntil replacedCurrentHealth and Safety at Work Act and related legislation
Asbestos post exposure incidents – individuals40 yearsCreationReporting of Injuries Diseases and Dangerous Occurences Regulations (RIDDOR)
Asbestos monitoring work place property+ 40 yearsCreationThe Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act)
Asbestos register and inspection5 yearsCreationThe Control of Asbestos Regulations 2006
Accident records – minors3 years from age of majorityCreationLimitation Act 1980
Accident records – adultsCurrent year plus threeCreationReporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)