Governance & Compliance 38: Payroll Claims at Year end

Due to the changes to the corporate timescales late pay runs and supply claims relating to March that would usually be moved back into the current financial year (2015/16) will require accruals to be set up.

Schools will receive a schedule of the value of claims ‘x-backed’ to 2014/15 for them to make an informed judgement whether this can be used as the accrual for 2015/16 or whether they want to calculate their accrual based on actual information they have for March 2016. There is no backing data included in this documen; schools should refer to last year’s information for full detail. If you wish to accrue for March 2016 you will need to complete the Pay – End of Year Accruals workbook.

The same will apply to travel and overtime claims, provided these are submitted through the appropriate process.

If you have any concern as to whether an associated cost will be handled correctly please contact us.

As the first line states this is due to corporate deadlines and as we are expected by Central Government to produce the full statement of accounts 1 month earlier by 2017/18 the Authority as chosen to reduce it for 2015/16 by 2 weeks so that there is not such a drastic change next year.

Payment advices are available to view on the 20th  April for Teaching Staff and 26th April for Non-teaching Staff as the earliest. Therefore we cannot x-back the information as the accounts will be closed.

If you chose not to provide any revised figures we will assume that you think these are suitable suggestions. If you do not want to include any cost for say travel as it is not required this year please advise the EAL finance team.

6 comments on “Governance & Compliance 38: Payroll Claims at Year end

  1. Alison Pollentine says:

    Re the schedule of last year’s x-backed values, the link http://obtree.devon.gov.uk/staff/payroll_xback_data_schools_only.xlsx doesn’t work for me, even if I change http to https. I am going to submit a pay and travel accrual sheet anyway, so will this automatically override anything you are holding on this schedule?

    • education.finance says:

      Hi Alison,

      Yes it will – if you submit your own “schedule” we will use yours instead.

  2. Martinne Rowland says:

    How is the schedule being transmitted and when can I expect it? I haven’t found mine.
    Thanks

  3. Wendy Gibson says:

    Woodbury CE Primary are not on the list only Woodbury Salterton – can this be amended asap please.

    • education.finance says:

      Hi Wendy,

      Are you using the correct page? You should enter the school number at the top of the Instructions tab in the yellow field. This will then populate the school name.

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