Closedown Bulletin 12: Coding revisions

There have been recent revisions to the coding guidance issued by our Finance Strategy Group (FSG) that impacts on some elements of schools coding.

NOTE: None of the following changes will impact on your bottom line

Definitions –

  • Contributions – One sided provision of funds from Other Local Authorities, Non-Government associations and NHS Bodies
  • Grants One sided provision of funds from Central Government and EU
  • Fees & Services – Exchange transaction, meaning that something is received in return

Babcock Income
Items identified as Babcock income in schools (eg TISP income) need to be put onto a new item code of 4374 Agency Income – Curriculum Support Schools.

This looks like it will be a negative expenditure, but we will map item code 4374 to CFR Income code I08.

This preserves the integrity of your gross expenditure and income reporting.

Fees & Charges
Items identified as Fees per the above definition have been put onto 9332 Fees (CFR I08).

Mutual Fund Claims
Mutual Fund income is an internal transfer and for this reason the codes have been revised to reflect this. The costs have been moved off of 9204 Teachers Supply Cover Insurance (CFR I10) to 9612 Mutual Fund Reimbursements (CFR I11) for maintained schools and 9619 Internal recharge to a Local Payment Sch (CFR I07/I08) for LPS

Mutual Fund Premiums
Mutual Fund costs as with claims are internal transfers and therefore costs have moved off 1831 Teachers Supply Cover Insurance (CFR E10) moved to 7935 Teachers Supply Cover Insurance. (CFR E10)

Invalid Code
Item code 9111 Active Devon (Sport England) (CFR I07) should not be used by schools so these items have been moved across to 9203 Contributions from Other Non Gov. (CFR I07)

Summary of changes

 FinestCFRFinestCFR
 FromFromToTo
Babcock Income: A School receives income via Babcock (eg School Improvement)9203 / 9389I07 / I084374I08
Fees & Charges9203 / 9389I07 / I089332I08
Mutual Fund Claims: internal income transfer between DCC and Maintained School 9204I109612I11
Mutual Fund Claims: internal income transfer between DCC and LPS School 9204I109619I07 / I08
Mutual Fund Premiums: internal charge for Service between Schools and DCC 1831E107935E10
Active Devon (Sport England) : Not to be used by schools9111I079203I07

1 comment on “Closedown Bulletin 12: Coding revisions

  1. education.finance says:

    Adding new code 4374 to FMS
    Following a visit to a local school to clarify how this should be done we can confirm that you will need to ensure that when you setup this code in your structure that you select it’s type as INCOME not Expenditure.
    If you require further assistance contact your Finance and Support Officers.

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