Frequently Asked Questions

Can I participate?

To be eligible for the Innovation in Healthy Ageing Project; your organisation must:

  • Operate in the Devon, Plymouth or Torbay areas. If in doubt check your post code here.
  • Be classed as a small/medium sized enterprise; social enterprise employing fewer than 250 people.
  • Have an annual turnover of less than €50m (approx. £42m).
  • Have a balance sheet value of less than €43m (approx£36m).
  • Be less than 25% owned by another company or combination of companies.
  • Have received less than €200,000 of public funding in the last three years.
  • Provide a 40% contribution towards total project costs.
  • Operate within the following sector(s):
    • Healthcare Services
    • Medical Technology
    • Medical Bio-Technology
    • Pharmaceuticals

If you are unsure, you can check your eligibility here.

How long does the programme run for?

The programme commenced 1 August 2017 all project solution development activity must be completed by  31 March 2020. The programme officially closes 30 June 2020.

The programme has three phases.

PHASE ONE:  Scoping, Aug 2017 – March 2018

During this period the programme delivery team will complete market research in order to understand the strengths and capabilities of SMEs and social enterprises within the sector as well as understand the key challenges of supporting healthy ageing.

PHASE TWO: Solution Development and Activity, April 2018- March 2020

As we progress into phase two of the programme, a Solution event will be held where stakeholders can form collaborative groups to provide solutions to the key challenges identified in phase one.

PHASE THREE: Legacy, March 2020 – June 2020

A celebration event will take place bringing all stakeholders together to close of the project share lessons and celebrate successful projects.

When can I and how do I apply to the Innovation in Healthy Ageing Challenge Fund?

 The challenge fund will be open for applications between 1 April 2018 and 31 January 2019. Applications will be progressed on a rolling basis.

First funded project will commence solution activity October 2018

Last funded project will commence solution activity March 2019

Organisations eligible to participate must submit an expression of interest. Ideas that have the most potential will then be invited to submit a full application.

Expressions of interest can be submitted here.

How does the Innovation in Healthy Ageing challenge fund work?

In order to participate in the project applicants must be able to demonstrate that they are able to fund 40% of the total costs needed to deliver the project.

The Innovation in Healthy Ageing Challenge Fund will provide successful eligible applicants with 60% of the total cost needed to deliver the project.

Collaborative Groups will also need to appoint a project lead. The project lead will be the organisation who applies for funding.

The minimum amount that can be applied for is £5,000.

The maximum amount that can be applied for is £75,000

What else should I take into consideration?

All expenditure must be eligible and must be directly related to the delivery of the project activity and not shared or apportioned.

Staff time will not be considered an eligible cost.

Examples of eligible costs are shown below.

  • Contractors and Consultants who have been procured to work on the project and claim will be against an invoice value.
  • Professional Fees; use of an independent consultant/contractor if essential to the project.

Please ensure that when planning your budget that you adhere to the programme’s procurement requirements.

Value of contractType of procurementRequirement
£0.00 – £2499.00No requirement for competitionDirect Award
£2,500-£24,999Written Quotation

Minimum of three written quotes either returned electronically or in an envelope marked “quotation” stating title of the contract

 

+£25,000Relevant public contracts threshold.Advertised on contracts finders and the opportunity is advertised on the ESIF grants recipient website for a reasonable period of time.

Examples

Example 1

Eligible expenditure – £8,334

If accepted this project would be funded as follows:

SME / SE / Partner Collaboration contribution – £3,334

Challenge Fund Contribution – £5,000

Example 2

Eligible expenditure – £125,000

If accepted this project would be funded as follows:

SME / SE / Partner Collaboration contribution – £50,000

Challenge Fund Contribution – £75,000

Funding sources should be “clean sources”. Funding obtained from other European funding initiatives is not acceptable.

No upfront monies will be paid out.

Monies will be reimbursed in arrears via a claims process. Claims are compiled and submitted by Devon County Council who will in turn present claim to The Department for Housing, Local Government and Communities who will approve the claim. Payment will then be made to Devon County Council who will reimburse 60% of the claim total to successful applicants.

Procurement must be completed in line with threshold’s shown above.

In order for you cash flow your project please see below claims timetable. Payment will not be made until all monies have been received by Devon County Council.

Claims timetable

Claim PeriodSubmission deadlineClaim checks completedClaim submitted for acceptance.
01/10/2018-31/12/201810/01/201919/01/201927/01/2019
01/01/2019-31/03/201910/04/201918/04/201930/04/2019
01/04/2019-30/06/201910/07/201918/07/201930/07/2019
01/07/2019-30/09/201910/10/201918/10/201927/10/2019
01/10/2019-31/12/201910/01/202018/01/202030/01/2020
01/01/2020-31/03/202010/04/202018/04/202030/04/2020

A guidance document will be provided to assist successful applicants on how to prepare and submit compliant claims.

How will I be supported?

Our delivery team is made up of four partners:

Devon County Council – DCC employs the project delivery team including the Project Manager and will lead and coordinate the project, manage the challenge fund and the programme budget. Devon County Council has provided funding for this project.

SWAHSN (South West Academic Health Science Network) – responsible for the phase one Challenge Fund conference and final celebration event, as well as providing specialist health innovation support throughout the project. South West Academic Health Science Network have provided funding for this project.

University of Plymouth  – responsible for market research and early engagement with businesses, production of the scoping paper, the solution focused Hackathon and student placements. University of Plymouth have provided funding for this project.

West Devon Business Information Point – responsible for providing health innovation support at all stages of the project. West Devon Business Information Point have provided funding for this project.

Who will do what?

  • Devon County Council, Project Manager will complete eligibility and financial checks.
  • Devon County Council, Senior Economic Development Officer will appraise the proposed project and make a recommendation to either reject or invite to submit a full application.
  • The Innovation in Healthy Ageing Partnership Forum will review full application and decide to award funding. The Innovation in Healthy Ageing Partnership Forum is an independent forum that has been created to govern the project.

If you still have questions, contact us.