Officer Decisions

Head of Digital Transformation and Business Support - Rob Parkhouse

Summary of Matter or Issue Requiring Decision:

Decision to award the contract for RM1034-14: Business travel booking system following a call-off from Crown Commercial Services framework for ‘wider public sector travel management services’.

Decision Taken:

To award a contract (Subject to due diligence) to the below organisation for the provision of the above contract. The contract will commence on 1st April 2015 for the period of 24 months with an option to extend for a further 24 months.

Click Travel Ltd,
Alpha Tower,
Suffolk Street,
Queensway,
Birmingham,
B1 1TT

Summary of Reason(s) for Decision Taken:

A call-off contract was entered into under Lot 2 of the Crown Commercial Services framework for ‘wider public sector travel management services’. Click Travel was the sole supplier under this Lot and therefore no further competitive tender exercise needed to be carried out.
The decision to award to Click Travel has been taken on the basis of the supplier giving best value for money against the current supplier and Devon County Council being able to see monetary savings throughout the life of the contract.

Summary of Alternatives or Options considered and rejected:

An alternative was for Devon County Council to tender the business in its own right; however this would not provide the same economies of scale to the market that the Crown Commercial services contract offers as a national framework. In addition undertaking a tender exercise would incur the additional costs of running the competitive process in a market that has recently been competed by Crown Commercial services.

Details of any conflict of interest and dispensation granted to the Officer taking the decision or by any Member of the Council in delegating responsibility for any specific express delegation:

None

Contact for enquiries/further information: Louise Baker, Procurement & Contracts Officer, procure@devon.gov.uk , 01392 383000
Decision Date: 2 February 2015

A copy of this decision and any supporting documentation considered by the Officer taking this decision may also be made available or inspection by the public at the Council’s Offices or posted upon payment of any copying and postage charges. Any member of the public wishing to take up either of these options is asked to please ring 01392 382888 or email: members.services@devon.gov.uk