Access to a deceased person’s records

If you wish to access information about a deceased person who has been under the care of the Council, please  put your request in writing. It will be processed using our Freedom of Information Request Handling Process, Data Protection legislation only applies to living individuals.

To help us find and retrieve information for you, please state exactly what information you require, and provide the following details of the deceased:

  • name
  • date of birth
  • date of death
  • last known address of deceased

This information is necessary to help us confirm if we hold records relating to the deceased and locate them for you.

Before we are able to release records about a deceased person, we will need confirmation that the individual is in fact deceased, such as

  • grant of probate
  • death certificate.

If you wish to request information on behalf of a living relative, please see our guide to making Subject Access request on behalf of someone else.

Proof of entitlement – one of the following

  • grant of probate
  • certified copy of the last will & testament
  • power of attorney.

We need to identify that you are the personal representative of the deceased person, or that you had Power of Attorney while they were alive, and are therefore entitled to information about them.

Please note that if you have only a Lasting Power of Attorney (property and financial affairs) or an Enduring Power of Attorney, this may limit the type of information you are entitled to.

If you are named ‘jointly’ in the relevant Power of Attorney, we will also require signed consent from the other named party to release the information to you. You may use our consent form for this purpose.

Please supply us with one form of identification for yourself, showing your name and current address. This may not be required if your request comes via your solicitor.  Acceptable examples of identification are :

  • drivers licence
  • passport
  • bank statement
  • utility bill